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CVSA Fall '08
Operational Guide
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E-Mail the Officers:
PRESIDENT:
Jamie Williams
VICE PRESIDENT:
Brian Bartlett
EXEC. SECRETARY:
Carrie Preston
TREASURER:
Mario Kepus
SCHEDULING:
Michael Finnie
REGISTRAR:
Jesse Smith

Richmond Kickers
Shelley Sowers
PUBLIC RELATIONS:
Paul "PJ" O'Donnell
FIELD MAINTENANCE:
Cary Wright
AT-LARGE:
Whitney Brusman
AT-LARGE:
Sarah Farrar
AT-LARGE:
John Roach
AT-LARGE:
Gary Rule
AT-LARGE:
Mark Thompson
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Contact CVSA:
P. O. Box 18176
Richmond, VA 23226
jamie@cvsasoccer.org
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Fall '08 Operational Guide

NOTE: This seasonal Operational Guide is published by the CVSA Board. Its provisions supersede those of the CVSA Constitution and CVSA Bylaws, and do so under authority granted by Article XII.A.1 of the CVSA Constitution. It is written for the benefit of the players of the CVSA, and to cover situations not foreseen by the CVSA Constitution and CVSA Bylaws. In general, the CVSA accepts applications from individual teams, who then register their individual players. The league doesn't conduct a draft to place individual players on teams, but does have an Available Players page where individual players looking to get onto teams are able to post detailed biographical information in order to facilitate placement and contact from an interested team captain.


TABLE OF CONTENTS



Registration Procedure / Operational Guide - Fall '08

 I. Introduction
    The Central Virginia Soccer Association (CVSA) is run solely for the enjoyment and recreation of its players and to support continuing soccer operations for all interested amateur soccer players. The CVSA is the only adult soccer league in the Richmond Metropolitan area that offers opportunities for both men and women to play and to be sanctioned by the United States Adult Soccer Association (USASA), United States Soccer Federation (USSF), and the Fédération Internationale de Football Association (FIFA).

 II. Registration
    A. Fees
      1. Team: All teams must make a $375 deposit at the Fall '08 Organizational Meeting to be considered for inclusion in the CVSA Fall '08 season. This deposit will count toward each team's total invoice - it is not assessed in addition to the per player fees.

      2. Player: $75.00. A team's total is determined simply by the number of players multiplied by $75.00. The team's initial $375 deposit counts toward this total.

      3. Forfeit Fee: $65.00 per team per game, unless sufficient notice is given to the league. The forfeit fee is due within 2 weeks of the forfeit. Failure to comply will result in forfeiture of the team's next match.

      4. Reschedule Fee: $40.00 per occurrence for the requesting team if the request is accepted. Further reschedule request guidelines are available in the Scheduling portion of this document (Section V.B.4.c.).

      5. Failure to have proper roster: $25.00 per team per game.

      6. Returned Checks: $25.00 per occurrence. This will be added to the team's invoice.

      7. Late Player Removal Fee: $25.00 per player removed past the Roster Freeze Date. All post-RFD roster moves require CVSA Board approval.

      8. THE CVSA REGISTRAR WILL NOT ACCEPT MONEY. ALL PAYMENTS MUST BE MAILED TO THE CVSA POST OFFICE BOX OR PAID ONLINE.

      9. The CVSA accepts all major credit & debit cards.

      Click here for more details!
      • Individuals paying their personal Player Fees online are encouraged to forward their payment confirmation to their team captain for record keeping purposes.

    B. Roster Limits: rosters will not be limited as to how many players they may have. The MINIMUM is eleven.

    C. Team Registration Date: the registration meeting for the Fall '08 season will be held Sunday, August 3, 2008. The meeting time is 5:00 PM, and will be held at Bryan Park, Shelter #3. We are looking for team registrations only; no individual player registrations.

    D. Registration Deadlines
      1. Each team must complete a Team Registration Form on or before Sunday, August 3, 2008, in order to register. Registration forms may be submitted early, for information, contact CVSA Registrar Brian Bartlett

      2. Individual Player Registration Forms (for new players) and Player Passes are due by Tuesday, September 2 (Thursday, August 28 for teams in the Coed Divisions).

      3. The Roster Freeze Date for the Fall '08 season is Tuesday, October 7, 2008, close of business. No players can be added or removed after this date without CVSA Board approval. Teams will be charged $25 for each player removed after this date.

    E. Treasury Deadlines
      1. ALL PAST DUE BALANCES MUST BE CLEARED BEFORE A TEAM MAY REGISTER FOR THE FALL '08 SEASON. TEAMS WITH UNCLEARED PAST DUE BALANCES ON AUGUST 3, 2008 WILL HAVE THEIR PLAYERS PLACED ON CVSA DEADBEAT LIST, AND THE PLAYERS WILL THUS BE INELIGIBLE FOR CVSA COMPETITION UNTIL THEIR PER CAPITA SHARE OF THE BALANCE IS PAID.

      2. $375.00 per team is due Sunday, August 3, plus any applicable forfeit fees. This deposit will be counted toward your team's total. It is not assessed in addition to the normal fees. The team deposit is non-refundable unless the CVSA wait-lists or denies your team or is able to replace your team with another.

      3. An additional $525.00 per team is due Friday, September 19, 2008. Any team who has not made a total of $900 in payments by September 19 is subject to forfeiture of their games scheduled for the week of September 28 and is also ineligible for CVSA Cup play. Matches will continue to be forfeited on a rolling basis until the required $900 in payments have been made.

      4. All team balances must be cleared by 5:00 PM, Friday, October 17, 2008.

      5. The mailing address for the CVSA Treasurer is:
        Mario Kepus
        Treasurer, CVSA
        Post Office Box 18176
        Richmond, VA 23226

      6. Online payments may be completed through the CVSA Payment Center.

      7. "The check is in the mail" is no excuse!


    F. Registration Documents G. Player Passes & Rosters
      1. Player passes will be used for the Fall '08 season. Captains are responsible for having validated player passes at each game. A validated pass is one that has the current "Fall '08" on the back. If your players are new to the league or do not have player passes, THEY MUST HAVE THEM MADE ! ! This can be done at the office of the Richmond Kickers, who serve as registrars of the CVSA. Players will not be added to a roster without submitting a valid Player Pass.

      2. Captains are also responsible for having current rosters & passes on hand at the game. A current roster is one that has "Fall '08" printed in the upper left corner. The referees will check passes and rosters before games and will not allow players into the match without confirmation they are properly registered. It is recommended that an extra copy of the roster be given to a teammate to cover unforeseen absences by the captains.

      3. The Richmond Kickers are handling registration this season. Their office is located at 2001 Maywill St., Suite 203, Richmond, VA 23230. Directions to the Richmond Kickers' offices can be found HERE. Their phone number is 644-KICK. They will validate passes and generate official rosters. PLEASE CALL AHEAD. IT IS RECOMMENDED THAT TEAM CAPTAINS DROP OFF THEIR PASSES AND PICK THEM UP LATER. INDIVIDUAL WALK-IN REGISTRATION WILL NOT BE ACCEPTED. DO NOT WAIT UNTIL THE LAST MINUTE - THE KICKERS OFFICE WILL BE CLOSED MOST OF THE DAY ON HOME GAME DATES, AND USUALLY THE DAY OF AND BEFORE AWAY DATES!
        ***SPECIAL NOTE - In August 2006, The Richmond Kickers moved their office from their former Main St. location.
        a. Registration materials can be dropped off and picked up outside of business hours by using the CVSA Drop Box. The CVSA Drop Box is located around the front corner of the Richmond Kickers' office (See Map HERE).
        b. Because of the increasingly high number of last minute registration requests, there will no longer be any same day player registrations. If you take in a player's registration, it will be ready the next day (M-F). In other words, for a player to be eligible for a game on Sunday, his or her registration must be submitted by Thursday, otherwise they will have to wait until the team's next game. There will be no exceptions and no excuses and this applies to every team and player in the CVSA.

      4. The CVSA's Pass & Roster Policy outlines exceptions to these rules and the CVSA Registration Guide provides further instructions.

      5. The Richmond Kickers office does not accept any CVSA payments.

    H. Dual Registration: Players may be registered on more than one team simultaneously. They must pay a full registration fee for each team they play on. They should also have multiple Player Passes made, one for each team of which he or she is a member. Per Article II.F.3. of the Pass & Roster Policy, under no circumstances may a player be registered on two or more teams within the same division at the same time.

    I. Outdated Player Passes: Up until 2004, CVSA Player Passes used individual's Social Security Numbers (SSNs) as their Player IDs. Since that time, the CVSA has been phasing out the use of SSNs to protect our members from potential identity theft. In order to complete this phase-out, the CVSA will no longer accept any Player Passes for registration which use a SSN. Any teams trying to register someone with such a Player Pass will be required to submit a new Player Pass and the player in question will not be added to the team's roster until a new pass is submitted.


HOW DOES REGISTRATION WORK?

The basic idea of team & player registration is to give structure to the league, so it doesn't degenerate into a sandlot pickup league, and that all players are covered by USASA insurance and are eligible to participate in State & National Tournaments.

A PLAYER is registered once he fills out the individual player registration form. This only needs to be done once, as the form is kept on file at the league office. Once a player is registered, he must have a player pass made. This insures that he has the proper identification to participate in CVSA and other MDCVSA & USASA sanctioned matches.

A TEAM is registered once at least eleven registered players appear on their roster. Players must appear on an official roster, and present a valid player pass, before they can participate in a CVSA match.

All players must register at the office of the CVSA Registrar. All team rosters must be formulated at the office of the CVSA Registrar. The CVSA Registrar for the Fall '08 season is Shelley Sowers of the Richmond Kickers.

For more detailed registration information, see the CVSA Registration Guide


III. Fall '08 League Information
    A. Voice Mail: the league voice mail is no longer in service.

    B. Website: the league website will have the entire schedule for the season. Scores and standings will be updated weekly. You are currently on the website, so we will not bother to give the address. Please familiarize yourselves with this website, as it will contain all information that you will need for the season.

    C. E-Mail: the league will send periodic e-mails to team captains as important issues arise. Every team should provide valid e-mail addresses for a primary and secondary contact on their Team Registration form. Additionally, team contacts should notify the CVSA if any changes should occur over the course of the season.

 IV. Fields of Play: the fields in use for the Fall '08 season are:
    A. Bryan Park (Central)
    B. Dorey Park (East End)
    C. John Marshall High School (Central)
    D. Montrose (Central)
    E. Providence Middle School (Southside)
    F. St. Catherine's School Goochland Field Complex (West End)
    G. Short Pump Middle School (West End)
    Fields are subject to change and use of additional fields is being explored!
    For directions click on the link in the sidebar to the left.

 V. Mode of Play
    A. Divisional Alignment
      1. The following divisions will be attempted:
        a. Open Divisions
          i. Premier
          ii. First
          iii. Second
          iv. Third
          v. Fourth
          vi. Fifth
          vii. Sixth
        b. Age Specific Divisions
          i. Masters (30+)
          ii. Veterans (40+)
        c. Gender Specific Divisions
          i. Women's
          ii. Coed Competitive - Tuesday/Thursday evenings*
          iii. Coed Recreational - Monday/Wednesday evenings*
            * - Due to reduced field availability for the Fall '08 season, the Coed Division games will not be played all on the same night each week. Every team should expect to have about half their games scheduled for one day of the week (Monday or Tuesday depending on the division) and the other half scheduled on the alternate day of the week, (Wednesday or Thursday depending on the division). Unless necessitated by excessive rainouts, no team should have more than one game scheduled per week.

      2. Each division is ultimately subject to the level of interest from participating teams. In the event that sufficient interest is not there for a particular division, it will be combined with a similar division.

      3. Emphasis will be on creating divisions even in number. The Spring '08 standings and team attrition will be the primary determinants of divisional alignment. Every effort will be made to place teams in the division of their choosing, but the CVSA reserves the right to place teams accordingly.

      4. All divisions will be capped at 10 teams per division. Teams will be accepted on a first-come, first-served basis and no team will be considered registered until a Team Registration form has been received and the team deposit has been satisfied. Teams exceeding the maximum number allowed will be wait-listed and accepted as space arises.

      5. The Masters Division will be 30+. The following eligibility requirements will be in effect for teams competing in the Masters Division. All players must meet at least one of the following requirements:
        a. Have been born on or before 12/31/1978
        b. Have been "grandfathered" into the Masters division by being on a Masters Division roster in the Spring 2003 or Spring 2008 seasons
        c. Be female

      6. The Veterans Division will be 40+. The Veteran's Division will be operating under a "no slide tackling" rule. All other rules will be consistent with FIFA and other CVSA Divisions. The following eligibility requirements will be in effect for teams competing in the Veterans Division. All players must meet one of the following requirements:
        a. Have been born on or before 12/31/1968
        b. Have been "grandfathered" into the Veterans division by being on a Veterans Division roster in the Fall 2006 or Spring 2007 seasons
        c. Be female and have been born on or before 12/31/1978

      7. The Coed Divisions will play in the evening during the week at Dorey Park. The rules for Coed Division play do not differ from any other division except for the following rule:
        a. No more than 7 males may take the field at any time

    B. Regular Season
      1. Teams will be split into divisions and will complete a round-robin within their division. The divisions will have no more than 10 teams, and may have fewer in order to maintain divisions as even in number as possible and provide all teams a comparable number of games.

      2. The Division Champions will be determined in accordance with the established procedures. Awards will be given to the champion of each division.

      3. Fall '08 Specifics - FIFA Rules apply with the following modifications:
        a. Teams need at least seven players to play a regulation game.
        b. No overtime will be played as ties will stand in regular season games.
        c. VETERANS RULES:
          i. There will be no slide tackling allowed.
        d. COED RULES:
          i. Team makeup: the two rules to remember are -
          • Seven males maximum - there may be no more than seven male players on the field at any time.
          • Seven players minimum - a team needs to field at least seven players in order to start and maintain a game.
          There are many different permutations possible, but as long as these two rules are met you are fine.
          ii. If a male player is red-carded, then the maximum number of males allowed on the field is six. If a second male player is red-carded, then the maximum number of males allowed on the field is five.

      4. Scheduling:
        a. Dates:
          i. The Fall '08 regular season matches will commence Sunday, September 7 (Coed matches will commence Tuesday, September 2).
          ii. CVSA Cup Preliminary and 1st Round matches will be scheduled in October.
          iii. No CVSA matches will be played on Thursday, November 27 or on Sunday, November 30 in observance of Thanksgiving.
        b. Games that are postponed due to weather or field conditions will be rescheduled. Games that are rescheduled, may be moved to nonstandard playing times and/or days. Every effort will be made to avoid such occurrences and to provide sufficient notification leading up to the date of the rescheduled match.
        c. All Scheduling requests should be sent to CVSA Scheduling Coordinator, Mike Finnie. While all scheduling requests will be considered, from a logistical standpoint, they can not all be guaranteed. In the past few seasons, the number of last minute requests for match reschedules have gotten out of hand, so the following guidelines have been instituted to have a match rescheduled.
          i. The request to reschedule the match must be received (via e-mail) by CVSA Scheduling Coordinator, Mike Finnie no less than 7 days in advance of the originally scheduled match. Requests made less than seven days prior to the originally scheduled match will not be accepted.
          ii. The reason for the reschedule must involve more than 5 players from the current roster of the team requesting the change. Requests made that involve 5 or less players will not be accepted.
          iii. The team requesting the reschedule will be charged a $40 reschedule fee. A portion of that fee will cover the CVSA's ensuing administrative fees and the remainder will be credited to the opposing team. If the reschedule fee is not received by the CVSA by the time of the rescheduled match, the game will be ruled a forfeit by the requesting team.
          iv. The CVSA Scheduling Coordinator will find a time and date for the reschedule and alert both teams of the new date and time of the match.

    C. 2008-'09 CVSA Cup / Copa Bruce
      1. The Cups will begin in October.

      2. Games will be scheduled sporadically during the Fall '08 and Spring '09 seasons.

      3. The Fall '08 Regular Season roster will be used for the Cup matches played during the Fall season (i.e any games played before 1/1/09). For any matches that carry over into the Spring '09 season (i.e any games played after 1/1/09), the teams' Spring '09 rosters will be used and only players appearing on the Spring '09 rosters will be eligible.

      4. Any CVSA Cup or Copa Bruce games tied at the end of regulation will progress to two 15 minute Golden Goal Overtimes followed by kicks from the penalty spot to determine a winner.

      5. The format for both the CVSA Cup and the Copa Bruce have been adjusted to allow for the increasing size of the CVSA.

        a. Every CVSA team (except for those in the Coed Divisions) is eligible to participate. Any teams who do not satisfy their payment obligations will be immediately removed from Cup participation.
        b. Participation in the CVSA Cup / Copa Bruce is completely optional. Teams will be given the choice to enter Cup play prior to their Fall '08 registration.
        c. Depending on the number of teams who enter, their may be a preliminary play-in round prior to the opening round of the CVSA Cup. The purpose of the Preliminary Round will be to reduce the field to an even and manageable 64 teams. Preliminary Round participants will be chosen and paired by a random draw of all CVSA Cup participants.
        d. All 64 teams remaining following the CVSA Cup Preliminary Round will be paired by random draw in the opening round of the CVSA Cup. Pairings of the surviving teams of each subsequent round will also be done by random draw.
        e. The 16 CVSA Cup 2nd round winners will advance and continue to be paired randomly until a CVSA Cup Champion and a Runner-up are crowned.
        f. The 16 CVSA Cup 2nd Round losers will make up the field for the Copa Bruce. These teams will be paired randomly until a Copa Bruce Champion and a Runner-up are crowned.
        g. Any team forfeiting their CVSA Cup 2nd Round game is ineligible for the Copa Bruce.
        h. Should less than 16 teams be involved in the 1st Round of the Copa Bruce at the time of the Copa Bruce 1st Round drawing (either due to forfeiture, withdrawal or disbandment), a special random draw will be held from the losers of the CVSA Cup Preliminary Round and 1st Round matches to bring the number of Copa Bruce entrants back up to 16 teams. Any team forfeiting a CVSA Cup match is ineligible for the special drawing.

      6. Further details regarding the CVSA Cup and the Copa Bruce are available on the CVSA Cup page.

 VI. Uniforms & Equipment
    A. Jerseys: Teams are responsible for having jerseys or T-shirts, all the same color and design, with professionally applied numbers (minimum 6") on the back.
      1. In the event that both teams involved in a match have the same color jerseys, the home team should be prepared to switch to a different color.

      2. The CVSA has a few sets of leftover Summer '08 T-shirts for sale. The shirts could be used as uniforms for the current CVSA season. For details, contact Brian Bartlett.

    B. Socks: Teams are strongly encouraged to have all players wear socks of the same color.

    C. Proper shoes and shinguards are required.

    D. Game Ball: Each home team will be responsible for providing a proper soccer ball for use during the match.

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