CVSA Registration

For players new to the CVSA: Both a player registration form and a new player pass must be filled out

Step 2: Now that you've gathered complete registration materials for all of the players you intend to register, turn everything in to Shelley Sowers at the Richmond Kickers' office. Their office is located at 2001 Maywill St, Suite 203

Please drop off your Player Passes and Player Registration Forms. Registrations will not be processed "on the spot." Please allow 1 business day for your Passes to be Processed
**Please note, Shelley is a Richmond Kickers employee first and a CVSA employee second, therefore, she will not be available to process any CVSA business on the days of Richmond Kickers home games

Team captains must submit materials for all of their players together. Please do not submit your registrations in piecemeal and do not send individual players into the office to register themselves. As it is, Shelley has to process 60+ teams, it is not feasible to expect her to handle hundreds of players individually as well

It is not necessary for you to get to the Richmond Kickers' office during business hours. Registration Materials may be placed after hours in the CVSA Inbox, a mailbox mounted outside the door of the Richmond Kickers' office which is clearly labeled. Shelley will retrieve and process the registrations from the CVSA Inbox each morning. When using the CVSA Inbox, make sure to enclose all of your Player Passes and registration forms in an envelope clearly labeled with your team name

DO NOT mail your registration materials to the CVSA P.O. Box

DO NOT drop off checks or any form of payment at the Kickers Office - these should be mailed to the CVSA P.O. Box

Step 3: Once Shelley Sowers has received your team's Player Passes and Registration Forms, she will enter any new players in the CVSA's registration database, add each player to your team, validate all Player Passes for the current CVSA season and print a team roster. Generally, Shelley will place all of your validated Player Passes and your official roster in an envelope labeled with your team name and place it in the CVSA Outbox, which is also mounted outside the door of the Richmond Kickers' office

Step 4: All that's left to do is to retrieve your validated Player Passes and roster. It is highly recommended that you call or e-mail Shelley to verify that your passes are ready before making the trip to the Richmond Kickers' office. Shelley can be reached at 804-644-KICK, ext. 301, or at ssowers@richmondkickers.com

What to do during the season

Regular Season Protocol: Make enough copies of your roster to have one available at each of your games. Make sure to have a copy of your roster and all of your Player Passes at each match. Before each game, the referee will request a copy of your roster and your Player Passes. They will check the passes against the roster and the players at the field. The roster will be kept and submitted to the league as a final game report. Your Player Passes will be returned to you at the completion of the match

Adding or removing players once the season has started

Player Additions: Players may be added to your roster once the season has begun by following the above guidelines. For any player added, the team is responsible for the entire player fee for that player, regardless of what point in the season the player is added. Whenever a team's roster is altered, a new roster is created by Shelley. It is important that the new roster be used for all subsequent matches. Any Player Additions requested past the announced Roster Freeze Date are subject to and reliant upon CVSA Board approval

Player Removals: Players may be removed from your roster only if he/she has not participated in any games with your particular team. Game reports will be reviewed to verify that any requested removals have not played. Whenever a team's roster is altered, a new roster is created by Shelley. It is important that the new roster be used for all subsequent matches. Any removals requested after the first game are subject to and reliant upon CVSA Board approval. After the announced Roster Freeze Date, there is a $25 player removal fee for any approved player removals

Players registered on multiple teams

Restrictions: Players may be registered on as many teams as they'd like. However, per Article II.F.3. of the CVSA Bylaws, "Under no circumstances may a player be registered on two or more teams within the same division at the same time"

Player Passes: Players who are on multiple teams are encouraged to have multiple Player Passes made, one for each team with which they are playing. This will help alleviate the occurrence of a player not having his/her Player Pass at their match because they forgot to retrieve the Pass from their other team
** Any players still using a Player Pass with a SSN as the I.D. No. will need to replace their old Player Pass by having a new one made. When a new Player Pass is made, a unique I.D. No. is assigned to replace the SSN. The team rosters will no longer show the SSN as the I.D. No. and therefore, your old pass will no longer match the roster. Replacing your old Player Pass with the SSN will rectify this problem. Again, any player with an outdated Player Pass using the SSN is required to have a new Player Pass made which will then be assigned a new unique I.D. No.