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Summer '09 Operational Guide

NOTE: This seasonal Operational Guide is published by the CVSA Board. Its provisions supersede those of the CVSA Constitution and CVSA Bylaws, and do so under authority granted by Article XII.A.1 of the CVSA Constitution. It is written for the benefit of the players of the CVSA, and to cover situations not foreseen by the CVSA Constitution and CVSA Bylaws. In general, the CVSA accepts applications from individual teams, who then register their individual players. The league doesn't conduct a draft to place individual players on teams, but does have an Available Players page where individual players looking to get onto teams are able to post detailed biographical information in order to facilitate placement and contact from an interested team captain.


TABLE OF CONTENTS


Registration Procedure / Operational Guide - Summer '09

I. Introduction
    The Central Virginia Soccer Association (CVSA) will conduct its 34th summer competition starting this June. The league is run solely for the enjoyment and recreation of its players and to support continuing soccer operations for all interested amateur soccer players. The CVSA is the only summer league in the Richmond Metropolitan area to be sanctioned by the United States Adult Soccer Association (USASA), United States Soccer Federation (USSF), and the Fédération Internationale de Football Association (FIFA).

II. Registration
    A. Fees
      1. Team: All teams must make a $325 deposit at the Summer '09 Organizational Meeting to be considered for inclusion in the CVSA Summer '09 season. This deposit will count toward each team's total invoice - it is not assessed in addition to the per player fees.

      2. Player: $65.00. A team's total is determined simply by the number of players multiplied by $65.00. The team's initial $325 deposit counts toward this total.

      3. Forfeit Fee: $25.00 per team per game, unless sufficient notice is given to the league. The forfeit fee is due within 2 weeks of the forfeit. Failure to comply will result in forfeiture of the team's next match.

      4. Reschedule Fee: $40.00 per occurrence for the requesting team if the request is accepted. Further reschedule request guidelines are available in the Scheduling portion of this document (Section V.B.4.c.).

      5. Failure to have proper roster: $25.00 per team per game.

      6. Returned Checks: $25.00 per occurrence. This will be added to the team's invoice.

      7. Late Player Removal Fee: $25.00 per player removed past the Roster Freeze Date. All post-RFD roster moves require CVSA Board approval.

      8. THE CVSA REGISTRAR WILL NOT ACCEPT MONEY. ALL PAYMENTS MUST BE MAILED TO THE CVSA POST OFFICE BOX OR PAID ONLINE.

      9. The CVSA accepts all major credit & debit cards.

      Click here for more details!
      • Individuals paying their personal Player Fees online are encouraged to forward their payment confirmation to their team captain for record keeping purposes.

    B. Roster Limits: rosters will not be limited as to how many players they may have. The MINIMUM is ten. For the Coed Divisions, the minimum is four females, ten total.

    C. Team Registration Date: the registration meeting for the Summer '09 season will be held Thursday, May 14, 2009. The meeting time is 6:00 PM, and will be held at Bryan Park, Shelter #3. We are looking for team registrations only; no individual player registrations.

    D. Registration Deadlines
      1. Each team must complete a Team Registration Form on or before Thursday, May 14, 2009, in order to register. Registration forms may be submitted early, for information, contact CVSA Vice-President Brian Bartlett

      2. Individual player registration forms (for new players) and player passes are due by Wednesday, June 10.

      3. The Roster Freeze Date (RFD) for the Summer '08 season is Tuesday, July 7, 2009, close of business. No players can be added or removed after this date without CVSA Board approval. Teams will be charged $25 for each player removed after this date.

    E. Treasury Deadlines
      1. ALL PAST DUE BALANCES MUST BE CLEARED BEFORE A TEAM MAY REGISTER FOR THE SUMMER '09 SEASON. TEAMS WITH UNCLEARED PAST DUE BALANCES ON MAY 14, 2009 WILL HAVE THEIR PLAYERS PLACED ON CVSA DEADBEAT LIST, AND THE PLAYERS WILL THUS BE INELIGIBLE FOR CVSA COMPETITION UNTIL THEIR PER CAPITA SHARE OF THE BALANCE IS PAID.

      2. $325.00 per team is due Thursday, May 14, 2009, plus any applicable forfeit fees. This deposit will be counted toward your team's total. It is not assessed in addition to the normal fees.

      3. An additional $325.00 per team is due Wednesday, June 24, 2009. Any team who has not made a total of $650 in payments by June 24 is subject to forfeiture of their future matches.

      4. All team balances must be cleared by 5:00 PM, Friday, July 17, 2009.

      5. The mailing address for the CVSA Treasurer is:
        Mario Kepus
        Treasurer, CVSA
        Post Office Box 18176
        Richmond, VA 23226

      6. Online payments may be completed through the CVSA Payment Center.

      7. "The check is in the mail" is no excuse!

    F. Registration Documents G. Player Passes & Rosters
      1. Player passes will be used for the Summer '09 season. Captains are responsible for having validated player passes at each game. A validated pass is one that has the current "Summer '09" on the back. If your players are new to the league and do not have player passes, THEY MUST HAVE THEM MADE ! ! This can be done at the office of the Richmond Kickers, who serve as registrars of the CVSA.

      2. Captains are also responsible for having current rosters & passes on hand at the game. A current roster is one that has "Summer '09" printed in the upper left corner. The referees WILL check passes and rosters before games and will not allow players into the match without confirmation they are properly registered. It is recommended that an extra copy of the roster be given to a teammate to cover unforseen absenses by the captains.

      3. The Richmond Kickers are handling registration this season. Their office is located at 2001 Maywill St., Suite 203, Richmond, VA 23230. Directions to the Richmond Kickers' offices can be found HERE. Their phone number is 644-KICK. They will validate passes and generate official rosters. PLEASE CALL AHEAD. IT IS RECOMMENDED THAT TEAM CAPTAINS DROP OFF THEIR PASSES AND PICK THEM UP LATER. INDIVIDUAL WALK-IN REGISTRATION WILL NOT BE ACCEPTED. DO NOT WAIT UNTIL THE LAST MINUTE - THE KICKERS OFFICE WILL BE CLOSED MOST OF THE DAY ON HOME GAME DATES, AND USUALLY THE DAY OF AND BEFORE AWAY DATES!
        ***SPECIAL NOTE - In August 2006, The Richmond Kickers moved their office from their former Main St. location to the current location on Maywill St.
        a. Registration materials can be dropped off and picked up outside of business hours by using the CVSA Drop Box. The CVSA Drop Box is located around the front corner of the Richmond Kickers' office (See Map HERE).
        b. Because of the increasingly high number of last minute registration requests, there will no longer be any same day player registrations. If you take in a player's registration, it will be ready the next day (M-F). In other words, for a player to be eligible for a game on Tuesday, his or her registration must be submitted by Monday, otherwise they will have to wait until the team's next game. There will be no exceptions and no excuses and this applies to every team and player in the CVSA.

      4. The CVSA's Pass & Roster Policy outlines exceptions to these rules. and the CVSA Registration Guide provides further instructions.

      5. The Richmond Kickers office does not accept any CVSA payments.

    H. Dual Registration: Players may be registered on more than one team simultaneously. They must pay a full registration fee for each team they play on. They must also have multiple Player Passes made, one for each team of which he or she is a member. Per Article II.F.3. of the Pass & Roster Policy, under no circumstances may a player be registered on two or more teams within the same division at the same time.

    I. Outdated Player Passes: Up until 2004, CVSA Player Passes used individual's Social Security Numbers (SSNs) as their Player IDs. Since that time, the CVSA has been phasing out the use of SSNs to protect our members from potential identity theft. In order to complete this phase-out, the CVSA will no longer accept any Player Passes for registration which use a SSN. Any teams trying to register someone with such a Player Pass will be required to submit a new Player Pass and the player in question will not be added to the team's roster until a new pass is submitted.


HOW DOES REGISTRATION WORK?

The basic idea of team & player registration is to give structure to the league, so it doesn't degenerate into a sandlot pickup league, and that all players are covered by USASA insurance and are eligible to participate in State & National Tournaments.

A PLAYER is registered once he fills out the individual player registration form. This only needs to be done once, as the form is kept on file at the league office. Once a player is registered, he or she must have a player pass made. This insures that he or she has the proper identification to participate in CVSA and other MDCVSA & USASA sanctioned matches.

A TEAM is registered once at least ten registered players appear on their roster. Players must appear on an official roster, and present a valid player pass, before they can participate in a CVSA match.

All players must register at the office of the CVSA Registrar. All team rosters must be formulated at the office of the CVSA Registrar. The CVSA Registrar for the Summer '09 season is Shelley Sowers of the Richmond Kickers.

For more detailed registration information, see the CVSA Registration Guide


III. Summer '09 League Information
    A. Voice Mail: the league voice mail is no longer in service.

    B. Website: the league website will have the entire schedule for the season. Scores and standings will be updated weekly. You are currently on the website, so we will not bother to give the address. Please familiarize yourselves with this website, as it will contain all information that you will need for the season.

    C. E-Mail: the league will send periodic e-mails to team captains as important issues arise. Every team should provide valid e-mail addresses for a primary and secondary contact on their Team Registration form. Additionally, team contacts should notify the CVSA if any changes should occur over the course of the season.

IV. Fields of Play: the fields in use for the Summer '09 season are:
    A. Bryan Park

    B. Hensley Soccer Complex

    C. John Marshall High School

    D. Short Pump Middle School

    Fields are subject to change!
    For directions click on the link in the sidebar to the left.

V. Mode of Play
    A. Divisional Alignment
      1. The following divisions will be attempted:
        a. Open Divisions
          i. Premier - Mondays & Wednesdays
          ii. First - Tuesdays & Thursdays
          iii. Second - Mondays & Wednesdays
          iv. Third - Tuesdays & Thursdays
          v. Fourth - Mondays & Wednesdays
        b. Gender Specific Divisions
          i. Women's - Tuesdays & Thursdays
          ii. Coed Competitive - Sundays
          iii. Coed Semi-Competitive - Sundays
          iv. Coed Recreational - Sundays
            * - Due to time constraints, all Coed Division teams will have 1-2 doubleheader weeks
            ** - Playoffs for the Coed Divisions will not be played exclusively on Sundays. Weeknight games will be incorporated for the Playoffs.

      2. Each division is ultimately subject to the level of interest from participating teams. In the event that sufficient interest is not there for a particular division, it will be combined with a similar division. Emphasis will be on creating divisions even in number and skill level. Every effort will be made to place teams in the division of their choosing, but the CVSA reserves the right to place teams accordingly.

      3. All non-coed divisions will be capped at 11 teams each. The coed divisions will each be capped at 10 teams. Teams will be accepted on a first-come, first-served basis and no team will be considered registered until a Team Registration form has been received and the full team deposit has been satisfied. Teams exceeding the maximum number allowed will be wait-listed and accepted as space arises.

      4. The Coed Division will play on Sunday evenings. The rules for Coed Division play do not differ from any other division except for the following rule:
        a. No more than 4 males may take the field at any time

B. Regular Season
    1. Teams will be split into divisions and will complete a round-robin within their division. The divisions will have no more than 11 teams, and may have fewer in order to maintain divisions as even in number as possible and provide all teams a comparable number of games.

    2. Sundays: Coed Competitive, Coed Semi-Competitive & Coed Recreational.

    3. Mondays & Wednesdays: Premier, Second & Fourth.

    4. Tuesdays & Thursdays: First, Third & Women's.

    5. Sunday games start June 14; Weekday games start June 15.

    6. Summer '09 Specifics - FIFA Rules apply with the following modifications:
      a. Play will be seven-a-side.
      b. Teams need at least five players to play a regulation game.
      c. Teams will play two 25-minute halves.
      d. No Offsides.
      e. Goalkeepers may not punt or drop-kick the ball.
      f. Substitutions may be done on any goal kick, corner kick, or throw-in pending acknowledgement of the referee.
        i. No substitutions "on the fly".
      g. Direct and indirect free kicks are awarded just as in 11-a-side.
        i. There is no such rule that "All free kicks are indirect"!
        ii. A distance of 8 yards may be given on all free kicks as opposed to the standard 10 yards.
      h. COED RULES:
        i. Team makeup: the two rules to remember are -
        • Four males maximum - there may be no more than four male players on the field at any time.
        • Five players minimum - a team needs to field at least five players in order to start and maintain a game.
        There are many different permutations possible, but as long as these two rules are met you are fine.
        ii. If a male player is red-carded, then the maximum number of males allowed on the field is three. If a second male player is red-carded, then the maximum number of males allowed on the field is two.
      i. No overtime will be played as ties will stand in regular season games.
      j. Playoff games which stand tied at the end of regulation will be settled by penalty kicks. Participants in the penalty kick shoot-out are not limited to only those on the field at the end of regulation; any team member may participate. For the Coed Division, kicking order must be male-female-male-female, etc., or vice-versa.

    8. Scheduling:
      a. Dates:
        i. The Summer '09 regular season matches will commence Sunday, June 14.
      b. Games that are postponed due to weather or field conditions will be rescheduled. Games that are rescheduled, may be moved to nonstandard playing times and/or days. Every effort will be made to avoid such occurrences and to provide sufficient notification leading up to the date of the rescheduled match.
      c. All Scheduling requests should be sent to CVSA Scheduling Coordinator, Mike Finnie before the start of the season. While all scheduling requests will be considered, from a logistical standpoint, they can not all be guaranteed. In the past few seasons, the number of last minute requests for match reschedules have gotten out of hand, therefore, no further reschedule requests will be granted once the schedule is posted on the website.
C. Divsisional Playoffs
    1. There will be playoff tournaments at the end of the regular season to determine a champion for each division. Awards will be given to tournament champions.
      a. Playoffs will be limited to the top 8 teams from each division.
      b. Playoff games which stand tied at the end of regulation will be settled by penalty kicks. Participants in the penalty kick shoot-out are not limited to only those on the field at the end of regulation; any team member may participate. For the Coed Division, kicking order must be male-female-male-female, etc., or vice-versa.

    2. If, due to inclement weather, the regular season is pushed back sufficiently to warrant a cancellation of the playoffs, the regular season will stand to determine the division champions.

    3. Awards will be given to the champion of each division.

VI. Uniforms & Equipment
    A. Jerseys: All rostered Players will be issued an official CVSA Summer '09 T-shirt. These shirts will serve as your jerseys for each of your Summer '09 matches. No Player (other than goal keepers) will be allowed on the field of play without an official CVSA Summer '09 T-shirt. The shirts will be numbered to assist the referees in checking in players and maintaining disciplinary reports.

    B. Socks: Teams are strongly encouraged to have all players wear socks of the same color.

    C. Proper shoes and shinguards are required.

    D. Game Ball: Each home team will be responsible for providing a proper soccer ball for use during the match.

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